Art Exhibit Receptions

Public Receptions:
*Unless alternative plans are in place, Public Receptions are held from 5:00 – 6:30 pm in the PCL Gracie Lee Community Room.
*Set up is scheduled from 4:00 – 5:00 pm and clean up from 6:30 – 7:00 pm
* NOTE: County regulations do not permit alcohol to be served in public buildings at events open to the public.

Private Receptions:
*By “Invitation Only”
*Can be promoted by exhibitors via email but not broadcast on social media (Facebook, etc.)

The Library provides:
* Table for refreshments
* Chairs
* Table centerpiece and tablecloth – optional
* Water/ice + beverage dispensers (GLCR closet or kitchen)

Artists provide:
* Plates, cups and napkins, plastic silverware
* Refreshments:
— Finger food (plated and ready to serve; serving utensil if appropriate)
— Variety of bottled /canned/individually packaged drinks in serving tub with ice or premade drink for dispenser

Artists’ Responsibilities:
* 7-10 days before reception: Exhibit Coordinator confirms date/time of event along with food donations
* 15 – 30 minutes before receptions: Deliver and set up refreshments
* After reception: Clean up and remove trash

PCL Board Host Responsibilities:
*Opens library an hour before the event and closes the library
*The AC volunteers will be assisting with the reception but the Board representatives are the event HOSTS
* The PCL Board member will serve as the sales agent and will be responsible for collecting payment for all art sales during reception.

Name tags:
* The Art Committee provides blank tags but artists are encouraged to wear their own artistic versions

Guest list:
* Managed by exhibiting artists and Art Committee; open invitation to family, friends and community

 Sales:
* Sales payments are mailed to artists approx. 7 – 14 days after the close of exhibit
* For additional sales and tax information:  https://placitaslibrary.com/programs/art-exhibits/art-exhibit-sales-procedures-and-practices/

February 2023/LLH