Art Exhibit Receptions

Public Receptions:

• Unless alternative plans are in place, Public receptions are held from 5:00 – 6:30 pm in the PCL Gracie Lee Community Room.
• Set up is scheduled from 4:00 – 5:00 pm and clean up from 6:30 – 7:00 pm

NOTE: County regulations do not permit alcohol to be served in public buildings at events open to the public.

Private Receptions:

• By “Invitation Only”
• Can be promoted by exhibitors via email but not broadcast on social media (Facebook, etc.)

The Library provides:

• Table for refreshments
• Chairs
• Table centerpiece and tablecloth
• Water/ice + beverage dispensers
• Plates, cups and napkins, plastic silverware

Artists provide:

• Refreshments:
  — Finger food (plated and ready to serve; serving utensil if appropriate)
  — Variety of bottled /canned/individually packaged drinks in serving tub with ice

Artists’ Responsibilities:

• 7 - 10 days before reception: Exhibit Coordinator confirms date/time of event along with food donations
• 15 - 30 minutes before receptions: Deliver and set up refreshments
• After reception: Clean up and remove trash

PCL Board Host Responsibilities:

• Opens library an hour before the event and closes the library
• The AC volunteers will be assisting with the reception but the Board representatives are the event HOSTS
• The PCL Board member will serve as the sales agent and will be responsible for collecting payment for all art sales during reception.

Name tags:

• The Art Committee provides blank tags but artists are encouraged to wear their own artistic versions

Guest list:

• Managed by exhibiting artists and Art Committee; open invitation to family, friends and community

Sales:

• Sales payments are mailed to artists approx. 7 – 14 days after the close of exhibit
• For additional sales and tax information:  https://placitaslibrary.com/programs/art-exhibits/art-exhibit-sales-procedures-and-practices/

May 2024/LLH