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Art Exhibit Receptions

Public Receptions:

  • Unless alternative plans are in place, Public receptions are held from 5:00 – 6:30 pm in the PCL Gracie Lee Community Room.
  • Set up is scheduled from 4:00 – 5:00 pm and clean up from 6:30 – 7:00 pm

NOTE: County regulations do not permit alcohol to be served in public buildings at events open to the public.

Private Receptions:

  • By “Invitation Only”
  • Can be promoted by exhibitors via email but not broadcast on social media (Facebook, etc.)

The Library provides:

  • Table for refreshments
  • Chairs
  • Table centerpiece and tablecloth
  • Water/ice + beverage dispensers
  • Plates, cups and napkins, plastic silverware

Artists provide:

  • Refreshments:
    — Finger food (plated and ready to serve; serving utensil if appropriate)
    — Variety of bottled /canned/individually packaged drinks in serving tub with ice

Artists’ Responsibilities:

  • 7 - 10 days before reception: Exhibit Coordinator confirms date/time of event along with food donations
  • 15 - 30 minutes before receptions: Deliver and set up refreshments
  • After reception: Clean up and remove trash

PCL Board Host Responsibilities:

  • Opens library an hour before the event and closes the library
  • The AC volunteers will be assisting with the reception but the Board representatives are the event HOSTS
  • The PCL Board member will serve as the sales agent and will be responsible for collecting payment for all art sales during reception.

Name tags:

  • The Art Committee provides blank tags but artists are encouraged to wear their own artistic versions

Guest list:

  • Managed by exhibiting artists and Art Committee; open invitation to family, friends and community


  • Sales payments are mailed to artists approx. 7 – 14 days after the close of exhibit
  • For additional sales and tax information:

May 2024/LLH