Sales Procedures

Here is an overview of PCL’s current process for handling sales, taxes, invoicing, and records for the art exhibits:

• During receptions, public and private, all sales are enacted by the PCL Host, usually a Board Member.
• During the remainder of the month, the sales are handled and recorded at the library’s Front Desk.
• All Art Sales/Disclaimer Forms are kept in a notebook at the Front Desk for the duration of each exhibit.
• PCL records all sales.
• PCL processes the transaction on the Artist Sales/Disclaimer Form, collects the payment and creates our own receipt for each sale (**see important sales info below).
• Checks are made out to “Placitas Community Library”
• Credit card purchases go through the PCL Square machine.
• The artist is responsible for paying any gross receipts tax they may owe.
• Payment to the artist, less 25% which will benefit the library, will be made within 30 days of the end of the exhibit