Collin Meeting Room

Beginning Friday, October 16, 2020, the Collin Meeting Room will be available for small meetings of no more than five people between 10 a.m. and 10 p.m. on Tuesdays, Thursdays, and Saturdays. The three days each week that the Collin Meeting Room will be open for meetings coincides with the library’s cleaning schedule. These are the same days that the library is providing materials pick-up; however, the hours are extended to allow for more access. In addition to ensuring that attendance is limited to five, meeting organizers must:

Require all meeting participants to wear face coverings
Provide their own disinfecting supplies
Disinfect tables, chairs, and high-touch surfaces before the scheduled meeting
Disinfect tables, chairs, and high-touch surfaces after the scheduled meeting
Pick-up a key card for before and after hours meetings

Collin Meeting Room (CMR) Scheduling Process

The Collin Meeting Room is available for community and library meetings and can be scheduled between 10 AM and 10 PM on Tuesdays, Thursdays, and Saturdays. In order to avoid conflicts, the following process is used:

If you wish to schedule a time in the Collin Meeting Room, first click here to check the calendar for availability. If you do not have access to a computer, you may come to the library and the Help Desk volunteers will check the availability for you.

View Calendar Donate

Fill out and submit the request form below. The help desk volunteers can assist you if needed.
Note that due to the volume of requests, no scheduling requests will be allowed over the phone.
If you do not have access to the Internet, you may come to the library and use one of our computers. The help desk volunteers will be glad to assist you. Please note, they cannot request a room themselves. They can only assist you in filling out the form.
Our scheduling volunteer will book the meeting and send an email confirmation. The scheduled appointment will appear on the online calendar. If there are conflicting requests for the same time, the email with the first date and time stamp will be honored. Requests will be processed within 24 hours during the week and within 48 hours over the weekend or during a holiday.
Repeating meetings (say first Tuesday of each month) may be scheduled twelve months in advance.
See Collin Meeting Room event instructions for use of the room.

Request the Collin Meeting Room

The library has meeting space available for patrons to use. To ensure social distancing, maximum occupancy is six attendees. There is a kitchenette, lighted lectern, projector and screen available. You must fill out the form below to reserve the room. Reservations can be placed up to 12 months in advance.

If you wish to run a public program please contact us before reserving the room. Explain your program and request in the form and we will respond directly to you.

Before you make a room request, please first check the Collin Room Online calendar to confirm that the time you need is available. Note that the calendar is the scheduling calendar that includes set-up and take-down times. For times of the actual events, please head to the Library Activities Page and click on the event of interest.

The Collin Room is available at no cost, but PCL depends on donations to meet operating expenses. Please consider making a donation.

Change or Cancel Your Reservation

If after receiving confirmation for your reservation you wish to cancel or change the time or date, please respond directly to your confirmation email or resubmit your change request via this form. Thank you!

Name*
First Last
Name of Organization (if applicable)
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Email*
Phone*
Format: (###)###-####
Date of Meeting*
MM slash DD slash YYYY

Select the date on which the meeting or event will take place.
Start Time of Reservation*

:

Room is available 10 AM to 10 PM. The building must be vacated by 10:15 PM. Please be sure to reserve enough time before your meeting for set-up.
End Time of Reservation*

:

Room is available 10 AM to 10 PM. The building must be vacated by 10:15 PM. Please be sure to reserve enough time after your meeting clean-up.
Do you wish to request a repeating meeting?*
- Yes
- No
The meeting will repeat:
- Weekly
- Monthly
- Quarterly
Repeating meetings (say first Tuesday of each month) may only be scheduled six months in advance to allow fair and equal access to all members of our community. Room coordinator will contact you to gather details about a repeating request.
Nature of Meeting*
Estimated Attendance*
Please enter a number from 1 to 50.
I/We will need to use the following items:*
Agreement: I have read the PCL Meeting Room Policy (see above) governing the issuance of this application and understand it. Furthermore, I, the undersigned, personally and officially for the above group, agree to abide by it and to assume complete responsibility for any damages and/or losses to the room.
Submit Button will appear upon acceptance of Policy
- I Agree
Submit Button will appear upon acceptance of Policy